Administrative & graphics design assistant

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch Our Story:' https://www.hdrinc.com/our-story'

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

In the role of Administrative Assistant/ Graphic Designer, we'll count on you to:

• Answer and direct phone calls, deliver messages, greet employees and visitors, schedule conference calls, and distribute incoming faxes and mail
• Complete word processing for letters, memos, reports, labels and other documents as needed
• Order supplies and file as needed
• Process expense reports for Managing Director, as well as other team members as needed
• Prepare monthly accounting reports i.e expenses, credit cards & petty cash
• Process Supplier invoices for payments (Office rent, Car rental, cleaning services, & Utilities)
• Organize office and assist team members in ways that optimize procedures
• Coordinate organization of office events
• Resolve office-related malfunctions and respond to requests or issues
• Business travel arrangements and meetings coordination
• Assist administrative staff as needed
• Assist in designing projects/ proposals powerpoint presentations
• Assist in projects/ projects reports (design side/ final look and feel)
• Perform other duties as needed

Required Qualifications

• Bachelor's Degree in Business Administration or equivalent
• Self-motivated, detail-oriented professional, ability to multitask a must
• Proficiency with MS Office including Word and Outlook ( Professional Level in Microsoft powerpoint is highly desired)
• Knowledge in using Adobe Indesign
• Ability to handle confidential information
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Excellent verbal and written communication skills including grammar, punctuation, proofreading, spelling and telephone skills
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Preferred Qualifications

• 3+ years of related experience
• Knowledge of "back-office" computer systems (ERP Software)

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

Primary Location

United Arab Emirates-Abu Dhabi

Industry

Administrative

Schedule

Full-time

Employee Status

Regular

BusinessClass

Advisory Services

Job Posting

Jul 6, 2022

At HDR, we are committed to the principles of employment equity in all of our offices. USA: We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified candidates regardless of minority, veteran, disability, sexual orientation, gender, gender identity or any other status protected by law. CANADA: We welcome applications from all qualified individuals. AUSTRALIA: We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

Health and safety is also our priority. For some positions, you may be required to provide drug and alcohol testing, before or during employment, based on our Drug Testing and Drug Free Workplace Policy. If you are required to drive for us, we require a valid driver's license and compliance with our vehicle policy.