F & b administration assistant

Key Specific Accountabilities

• Ensure ordering and receiving procedures is done according to the IKEA FOOD requirements.
• Ensure that the monthly IFB stock take is implemented according to set guidelines
• Prepares monthly discrepancy and wastage report and initiate control measures and follow-up
• Process and document supplier’s invoices in the NAVISON system.
• Log and generate all approved recipe and IKEA FOOD range in the NAVISON system
• Activation of Menu buttons for the POS terminals
• Coordinates with IT for IFB system issue and concerns
• Ensure cleanliness and organization of the IFB Office as well as the IKEA supplies and storages
• Monitoring of supplies within the office budget guidelines;
• Ensure day-to-day functions of store keepers are carried out in the department
• Assist the IFB team with the requisition, design and implementation of communication program;
• Receive important documents, mail and ordered supplies;
• Undertake Senior responsibilities as the IFB operation required
• Coordinate with Cash Office and Finance for invoice payments and follow-up

About You

To be a successful Admin Assistant for IKEA F&B division, you should have previous administration and finance experience in a retail environment, have excellent knowledge of MS Office with strong Excel skills, good analytical skills and attention to detail and knowledge of Navision would be a strong advantage.

You should have great communication and interpersonal skills and be able to work under pressure in a fast paced environment. You must be fluent in English and Arabic is a strong advantage.

What’s more, we believe that you have the following knowledge, capabilities and motivation:

• Live and share the IKEA values every day
• High School/Trade School Graduate  
• 3-5 years experience in a similar role preferably in a high volume F&B business
• Knowledge in a retail/food service environment
• Ability to organise, plan and prioritise
• Multi tasking skills
• Advanced computer skills